Office Administrator / Assistant - Full Time - Ashford

To assist and support fee earners with general administrative/typing duties and reception duties when required.

Job description

This role involves, but is not limited to, and may vary slightly due to office/fee earner requirements:-

• Meeting and greeting clients and answering the phone
• Using the firm’s integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information
• First contact administration
• Taking and processing of incoming payments
• Prepare post for despatch
• When required take special deliveries to the Post Office and to the bank
• Undertake photocopying tasks
• Deliver messages when required
• Assist colleagues with any other administration/typing duties
• Provide refreshments when asked to do so

Requirements

• Good educational standard preferred with an eye for detail
• Good use of initiative and able to prioritise your workload
• A good working knowledge of Word is required as are keyboard skills.
• Have Accurate typing skills (a Legal secretarial qualification is desirable)
• Good communication skills with a confident, friendly and outgoing manner - both over the phone and in person
• IT competency
• Own transport is essential
• You will need to be smart in appearance with a pleasant and friendly manner